Vendor Dates for Payment Processing

The State of Florida’s accounting system will soon be updated with a new, modernized financial system; Florida’s Planning, Accounting, and Ledger Management System (Florida PALM). Deployment will occur in late December through early January. This transition will affect various applications including the Consultant Invoice Transmittal System (CITS), Electronic Estimate Disbursement (EED), FLAIR, and more. Please review these upcoming important dates to prepare for the upcoming integration and go-live of the new Florida PALM financial system this January. 

Manual (non CITS/EED) Invoices 

  • 12/7/26 

    • Manual (non CITS/EED) invoices must be received by the Department by this date to receive payment prior to FLAIR going down on 12/17/26. 

  • 12/17/26 

    • All payment processing in FLAIR is cut off. 

  • 12/8/26 – 1/11/27 

    • Manual (non CITS/EED) invoices may still be submitted for auditing purposes in preparation of payment when PALM is live on 1/12/27. 

  • 1/12/2027 

    • All invoice and payment processing, including CITS and EED, is open for normal business.

Invoices using CITS 

  • 12/10/26 

    • Invoices must be fully submitted through CITS to be paid prior to FLAIR going down on 12/17/2026. 

  • 12/11/26 – 12/21/26 

    • Invoices received during this period using CITS, and not paid prior to FLAIR going down on 12/17/26, will be audited and ready for payment processing when PALM is live on 1/12/27.  

  • 12/17/26 

    • All payment processing in FLAIR is cut off. 

  • 12/22/26 – 1/11/27

    • No invoices can be submitted in CITS while system and database conversions are completed.  

  • 1/12/2027 

    • All invoice and payment processing, including CITS and EED, is open for normal business.

Construction Estimates Using EED 

  • 12/10/26 

    • Construction Estimates cutoff date for invoices going through Electronic Estimate Disbursement (EED) will be paid prior to FLAIR going down on 12/17/26. 

  • 12/11/26 – 1/11/27 

    • No construction estimates can be submitted while system and database conversions are completed.   

  • 12/17/26 

    • All payment processing in FLAIR is cut off. 

  • 1/12/2027 

    • All invoice and payment processing, including CITS and EED, is open for normal business.

Additional Information 

MFMP-PALM Integration – Vendor Impacts webpage – Department of Management Services (DMS) website 
Florida PALM Accounting System Upgrade Q&A – Department of Financial Services (DFS) website 
FDOT: Procurement Home – FDOT Central Procurement Office information 

Please submit any additional questions to [email protected].
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